Taberer Attorneys Inc (“our firm“) is a personal liability company, located at 41 Waterloo Road, Wynberg in Cape Town.
The “responsible party“, as referred to in the Protection of Personal Information Act 4 of 2013 (“POPI“) is Roy Taberer, who is the information officer.
INFORMATION WE MAY COLLECT FROM YOU
Our firm may collect and process the following data and/or information:
- information that you provide when you communicate with us (through correspondence by way of email, telephone or otherwise), which information may also include Personal Information (as defined in the POPI Act)
- information that you provide by filling in our engagement letter, FIC Act requests and the like.
- a record of any correspondence when contacting and communicating with our firm.
- details of your visits to our firm’s website including, but not limited to, traffic data, location data, weblogs and other communication data, whether this is required for our firm’s billing purposes or otherwise, and the resources that you access thereon.
Where you provide us with Personal Information relating to a third party data subject (for example, your company), you warrant that you have obtained all necessary consents from such data subject, including the data subject’s consent for you to share such Personal Information with our firm to process on your/ their behalf.
You agree to provide accurate, truthful and current information, and not to impersonate or misrepresent any person or entity or falsely state or otherwise misrepresent your affiliation with anyone or anything. Failure to adhere to this requirement will entitle our firm inter alia, to take action against you.
The supply of your Personal Information is voluntary. However you acknowledge that we cannot complete or provide legal or professional services to you if you withhold or decline to supply such Personal Information.
CATEGORIES OF PERSONAL INFORMATION WE MAY PROCESS
Our firm may process the following categories of Personal Information about you –
- personal identifiers, such as name, surname, passport or national identity number, and the like;
- contact details, such as correspondence address, telephone number, email address and other contact details;
- client details, such as details of individuals instructing our firm, employer details, Personal Information included in any correspondence (including e-mail, telephonic, etc.), documents, evidence or other materials that we Process in the course of providing legal and professional services, meeting details (including attendance; minutes, etc.), and the like;
- consent records, such as details of any consent you may have given our firm (including the date and time, manner of consent and any related information);
- financial information, such as billing address, payment method(s), bank account number or credit card number, invoice records, payment records, SWIFT details, IBAN details, payment amount, payment date(s), and other billing informaiton; and
- data relating to website visits, such as traffic data, location data, weblogs, your IP address, operating system, browser type, and other communication data.
IP ADDRESSES AND COOKIES
Our firm may collect information about your computer, including your IP address, operating system, browser type and Internet service provider, for system administration and to report aggregate information to our firm’s advertising agents, advertisers and business partners. This is statistical data about our firm’s users’ browsing actions and patterns, and does not identify any individual.
For the same reason, we may obtain information about your general internet usage by using a “cookie file” which is stored on the hard drive of your computer. “Cookies” refers to information that is sent from our firm’s website to your hard drive where it is saved and contains information to personalise your experience on our firm’s website. In this way, the next time you use our firm’s website, we will know that you have visited our firm’s website before. Cookies help our firm to improve the website and to deliver a better and more personalised service. They also enable our firm to:
- estimate our firm’s audience size and usage pattern.
- store information about your preferences, and so allow our firm to customise our firm’s website according to your individual interests.
- speed up your searches.
HOW YOUR INFORMATION IS USED AND DISCLOSED
We use information collected from you in the following ways:
- to ensure that content from our firm’s website is presented in the most effective manner for you and for your computer.
- to provide legal and professional services.
- to provide professional advice.
- to provide you with information, products or services which we feel may interest you.
- to keep you updated with changes and developments to intellectual property laws.
- to carry out our firm’s obligations arising from any contracts entered into between you and our firm.
- to respond to any queries you make.
- to notify you about changes to our firm’s services.
- to maintain our firm’s internal administrative or client relationship management systems, including the use of third party IT outsourced providers.
- to carry out and manage our business operations.
- to carry out legitimate business purposes of or other activities conducted by us from time to time.
- to carry out quality and risk management reviews and legal reporting obligations.
- in aggregate form, for internal business purposes such as generating statistics and developing our strategic and marketing plans;
- to assist our firm in any future dealings with you.
If you are an existing client, we will contact you by electronic means (e-mail or SMS) with information about services similar to those which were the subject of a previous transaction with you, and to inform you of any outstanding monies you may owe our firm.
We may also exchange information with other companies and organisations for the purposes of fraud protection and credit risk reduction.
We may disclose your personal information to third parties:
- In the event that we sell or buy any business or assets, in which case we may disclose your personal information to the prospective seller or buyer of such business or assets.
- If our firm or substantially all of its assets are acquired by a third party, in which case personal information held by our firm will be one of the transferred assets.
- If we are under a duty to disclose or share your personal information in order to comply with any legal obligation.
- To protect the rights, property, or safety of our firm, our firm’s clients, or others.
- To assist our firm in providing you with legal and/or professional services.
We will be entitled to disclose your Personal Information to those of our affiliates, agents, advisors, employees and/or third party service providers and suppliers who assist us to interact with you via the website, mobile communications and/or email, or assist us in providing services to you and need to know your Personal Information to assist us to communicate with you or provide services to you. We will ensure that all employees and/or third parties having access to your personal information are bound by appropriate and legally binding confidentiality and non-use obligations in relation to your Personal Information.
On rare occasions, we may be required to disclose your Personal Information due to legal or regulatory requirements. In such instances, we reserve the right to disclose your Personal Information as required to comply with our legal obligations, including but not limited to complying with court orders, warrants, subpoenas, service of process requirements or discovery requests.
PROTECTION OF YOUR PERSONAL INFORMATION
We are committed to protecting the Personal Information you provide in a variety of ways. we will:
- treat your Personal Information as strictly confidential;
- take appropriate technical and organisational measures to ensure that your Personal Information is kept secure and is protected against unauthorised or unlawful processing, accidental loss, destruction or damage, alteration, disclosure or access;
- promptly notify you if we become aware of any unauthorised use, disclosure or processing of your personal information;
- upon your request, promptly return or destroy any and all of your Personal Information in our possession or control.
You agree that we shall be entitled to retain your personal information for as long as it is necessary and to fulfil the purposes explicitly set out in this policy. You agree that we shall however be entitled to extend the period for which Personal Information is retained (i) if this is required or authorised by law, (ii) we reasonably requires the information for a longer period for lawful purposes related to its activities or functions, (iii) this is required by any contract between the parties, or (iv) for statistical or research purposes (subject to appropriate safeguards).
STORAGE OF YOUR PERSONAL INFORMATION
All information you provide to our firm is stored on our firm’s secure servers.
Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our firm’s best to protect your personal information, we cannot guarantee the security of your information transmitted to our firm’s website; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.
You have the right to object to the processing of your personal information. You have the right to access your Personal Information which we collect from you, including to correct factual errors, review and/or update information.
Such request can be made by sending an email to our firm at firstname.lastname@example.org.
Any access request may be subject to a fee to meet ‘s costs in providing you with details of the information we hold about you.
Information Officer: Roy Taberer, Email: email@example.com
The Information Regulator (South Africa), Email: firstname.lastname@example.org
JD House, 27 Stiemens Street, Braamfontein, Johannesburg, 2001
LINKS to OTHER WEBSITES
The Copyright Act, 1978, governs the making or printing of copies or other reproductions of the content of our firm’s website. No part of our firm’s website nor any content contained on our firm’s website may be copied or reproduced in whole or in part without the prior written consent of our firm. All rights are reserved.
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